Title:  Recruiter

POSITION SUMMARY:

Responsible for performing end-to-end recruitment activities for both exempt and non-exempt positions to support business hiring requirements. This includes partnering with hiring managers, sourcing and screening candidates, coordinating interviews, managing offers, and facilitating onboarding activities. The role is also responsible for managing expatriate immigration processes, including Employment Pass (EP) and Professional Visit Pass (PVP) applications, renewals and related documentation, ensuring compliance with Malaysian immigrations requirements and company policies.

RESPONSIBILITIES:

Talent Acquisition & Recruitment

• Manage the full recruitment lifecycle for exempt and non-exempt positions, from requisition initiation through candidate sourcing, screening, selection, offer management and onboarding coordination.
• Partner closely with hiring managers to understand manpower requirements, job specifications, candidate profiles and hiring timelines.
• Develop and execute effective sourcing strategies through job portals, social media, employee referrals, recruitment agencies, walk-in interviews and other appropriate recruitment channels.
• Conduct candidate screening and preliminary interviews to assess qualifications, relevant experience, competencies and suitability for the position.
• Coordinate interviews with hiring managers, facilitate candidate assessments and ensure timely follow-up throughout the recruitment process.
• Manage salary proposals and offer recommendations in accordance with approved salary structures, internal equity, company guidelines and established approval processes.
• Prepare and coordinate employment offers, pre-employment requirements and necessary documentation to facilitate successful hiring.
• Support high-volume recruitment activities for non-exempt positions, including recruitment drives, walk-in interviews and coordination of hiring intakes.
• Build and maintain a pipeline of qualified candidates to support current and future manpower requirements.
• Maintain accurate recruitment records, applicant tracking information and hiring reports to monitor recruitment progress and performance.
• Ensure recruitment practices comply with applicable employment legislation, company policies and established recruitment procedures.

Expatriate Immigration & Employment Pass Management

• Manage and coordinate expatriate immigration processes, including Employment Pass (EP) and Professional Visit Pass (PVP) applications, renewals, cancellations and related administrative requirements.
• Liaise with relevant government authorities, including the Immigration Department of Malaysia, MIDA and appointed immigration service providers, where applicable.
• Coordinate with expatriate employees, hiring managers and relevant stakeholders to obtain and verify supporting documentation for immigration applications.
• Monitor pass validity, renewal timelines and application status to ensure timely processing and compliance with immigration requirements.
• Maintain accurate expatriate records, immigration documentation and tracking reports.
• Provide guidance to hiring managers and expatriate employees on immigration procedures, documentation requirements and application timelines.
• Ensure compliance with applicable Malaysian immigration regulations, company policies and internal approval requirements.

HR Operations & Reporting

• Coordinate with HR Operations and relevant stakeholders to ensure smooth onboarding and accurate employee information updates.
• Prepare and maintain recruitment reports, hiring status updates and other relevant HR metrics.
• Participate in recruitment improvement initiatives, employer branding activities and HR-related projects to enhance recruitment effectiveness.
• Handle confidential employee information, candidate records, compensation details and company information with the highest level of confidentiality.
• Adhere to organizational requirements relating to quality management, health and safety, code of conduct, legal compliance, environmental and 5S policies.
• Perform other duties as assigned by the immediate superior.

WORK ENVIRONMENT:

• Location: Penang Science Park, Simpang Ampat Penang.
• On-site.
• Some travel may be necessary domestically.         

QUALIFICATIONS:

• Bachelor's Degree in Human Resource Management, Business Administration or a related discipline.
• Strong understanding of end-to-end recruitment processes for both exempt and non-exempt positions.
• Good knowledge of Malaysian employment legislation and recruitment practices. 
• Working knowledge of Malaysian expatriate immigration procedures, particularly Employment Pass (EP) and Professional Visit Pass (PVP) applications.
• Strong candidate sourcing, screening, interviewing and stakeholder management skills.
• Good interpersonal, communication and negotiation skills, with the ability to work effectively with hiring managers and candidates at different levels..
• Strong organizational and time management skills, with the ability to manage multiple vacancies and competing priorities.
• Strong analytical skills and attention to details.
• Proficient in MS Office applications, experience with applicant tracking system (ATS), SAP and other HR systems would be an added advantage.
• Ability to work independently, demonstrate initiative and maintain confidentiality.

EXPERIENCE:

• 3-5 years or relevant experience in Talent Acquisition or Recruitment, preferably within a manufacturing or multinational company environment.
• Hands-on experience managing end-to-end recruitment for both exempt and non-exempt positions.
• Practical experience managing expatriate Employment Pass (EP) and Professional Visit Pass (PVP) applications and renewals in Malaysia is required.

EDUCATION:

• Bachelor's Degree in Human Resource Management, Business Administration or a related discipline.

Benefits

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce.

Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, and etc.

In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

• Medical - health care plan, dental, and vision.
• Short and long-term disability and life insurance.
• Executive Employee Health Screening package.
• Generous paid time off starting at 15days and 19 public holidays.
• 98 days of paid maternity leave for Moms and 7 working days of paid paternity leave for Dads.
• AE Child-Of-Employee Scholarship Program.
• Employee Referral Program.
• Career Growth and Learning Opportunity.