Title:  Office Support II (20hrs per week)

JOB TITLE: Office Support II

BUSINESS UNIT: Office Support II.

REPORTS TO: Senior Engineering Director

RECEIVES ADDITIONAL DIRECTION FROM: Senior Engineering Director ( Site Lead)

DATE: May 2024

ABOUT ADVANCED ENERGY                      

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes.  AE’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data centre computing and healthcare.  With engineering know-how and responsive service and support around the globe, the company builds collaborative partnerships to meet technology advances, propel growth for its customers and innovate the future of power. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

POSITION SUMMARY:

Provide general administrative support to the Littlehampton site as requested by the Senior Engineering Director (Site Lead).

ESSENTIAL RESPONSIBILITIES:

General administration tasks to include:

• Organising meetings both internally & externally across different time zones.
• Arrange and participate in meetings, conferences and project team activities, taking minutes of meetings as required.
• Organising on-site lunches/assist with events.
• Booking flights, hotels & taxis & making restaurant reservations.
• Assist with expenses if required.
• Photocopying & filing. 
• Provide day–to-day support to the rest of the team, as agreed with the Senior Engineering Director ( Site Lead).
• Updating the phone list on a monthly basis & circulating.
• Other administrative processes as required.

SKILLS:

• Ability to work autonomously and unsupervised with a collaborative approach & the ability to work with a variety of different teams when required.
• Excellent verbal and written communication skills.
• Well organized with the ability to multi-task & prioritize tasks in order to meet deadlines.
• Cheerful, approachable and friendly disposition.
• Shows initiative and enthusiasm with a practical, ‘can-do’ attitude.
• Flexible & pro-active.
• Maintain high levels of confidentiality.   
• Computer literacy to a minimum of intermediate level of proficiency with the Microsoft suite of applications (Word, Excel, PowerPoint, Outlook, Internet Explorer).

EXPERIENCE:

Essential:

• 2 -3 years of general admin related experience supporting a variety of different teams.